Multitasking and Time Management

Multitasking is said to be a good way to make the best out of time. People often misunderstand the term and practice multitasking in such a way that it leaves them exhausted, often resulting in reduced work efficiency. Here is a simple guide to understand the basic concept of multitasking.


Getting Started

The first most important thing to understand about multi—tasking is that its necessity must be determined. You need to have enough inspiration to gather energy and enthusiasm to do multi-tasking. Someone who is least interested in doing a certain task, if asked to do multi-tasking, may end up taking more time than usual to complete the work.

Determination of getting the work done within a certain time frame must be present or else full use of multi-tasking cannot be made.


Separate Major from Minor

Multi-tasking is usually done only for managing 2 to 3 minor tasks at the same time. For major tasks, it is not a good idea. Try not to do more than 2 major tasks simultaneously.


Watch the Time

If the multi-tasking continues for more than an hour, it is most likely to affect your productivity.  Do not do perform multi-tasking continuously for a very long time. Take short break every hour if it is absolutely necessary to do many things at the same time


Maintain Focus

The purpose of multi-tasking is to deliver more quantity of work but it must not be at the cost of the quality. Are you able to focus well during multi-tasking? Check your performance for a few hours or days. This will be able to tell you if you are able to do justice with the work.


Destructive and the Constructive Combinations

There are certain combinations which complement each other and hence are beneficial in more ways than just one. These are constructive combination combinations. Those combinations which disturb the rhythm of work, cause difficulty in completion of either of the tasks or are not complimenting each other are called destructive combination. Let us understand each one of these with some examples.


Talking to a friend who is sitting next to you and chatting with another friend through cell phone is example of constructive combinations. It is allowing you to be available to two friends at the same time.

Example of destructive combination is of having a meal while dong works on computer. Since hands are needed to do both the tasks, one task would need to be stopped in between to do the other. There is a risk of spilling your juice or tea on the keyboard which is definitely not a good thing even to imagine.

Hence, when doing two (or more) things at a time, try to understand if they will go together. Otherwise, you will end up wasting your time, instead of saving it.

Other examples of constructive combinations are cooking and washing clothes (managing together), listening to music and typing on computer, etc. Examples of destructive combinations are taking notes from boss and attending calls at the same time, eating and walking, etc.


Practice, Practice and more Practice

It will take a while for you to analyze the best way to do multi-tasking. The only thing to do meanwhile is to practice doing whatever comes your way and learn through “hit and trial”.

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